NOTICE OF BIDDING
for
Columbus Community School District Football Field, Track, and Soccer Field Improvements Project
Sealed proposals will be received by the Columbus Community School District Board of Directors for the 2024 Columbus CSD Football Field, Track, and Soccer Field Improvements Project before 2:00 P.M. on January 23, 2025, at the Columbus Community School District Administration Building, located at 1208 Colton Street, Columbus Junction, IA 52738; at which time the bids will be publicly opened and read. Proposals will be acted on by the Columbus Community School District Board of Directors at the aforementioned public hearing or at such later time and place as may then be fixed.
Work to Be Done: Work generally consists of regrading the existing sod football field and soccer including, but not limited to:
- Grading, Excavation, Subgrade Preparation and Modified Subbase
- Removal and Replacement of Storm Sewer
- Hot Mix Asphalt Pavemen
- Pavement Removals
- Temporary Traffic Control
- Erosion Control Items
- Installation of Goal Posts, and Long Jumps
See Bid Form for exact quantities
Proposals: All proposals shall be made on official proposal forms furnished by the Engineer and shall contain worded and figured prices for the work bid on. All proposals shall be plainly legible, sealed, and addressed to the Columbus Community School District, Attn: Dr. Michael Volk, Superintendent, 1208 Colton Street, Columbus Junction, IA 52738. Bidder shall submit a Bidder Status Form with their bid. Failure to submit a fully completed Bidder Status Form with the bid may result in the bid being deemed unresponsive and rejected. Bid security shall be provided in the form of a cashier’s check or certified check drawn on a state chartered or federally chartered bank, or a certified share draft drawn on a state chartered or federally chartered credit union, or a bid bond of a reputable bonding company authorized to do business in the State of Iowa in an amount not less than ten percent (10%) of the total amount of the bid. The bid security shall be included in a separate sealed envelope, plainly marked “bid bond”. The bid security shall be forfeited as liquidated damages if the successful bidder fails proper execution of the contract documents.
The bid security of the lowest two or more bidders may be held for the earlier of 7 days after the effective date of the agreement or 61 days after the bid opening, whereupon Bid Security furnished by such bidders will be returned. Other bid security will be returned after the tabulation of bids is completed.
Performance and Payment Bonds: The successful bidder must execute performance and payment bonds, each in an amount equal to one hundred (100%) percent of the contract amount to ensure a timely, efficient, and complete performance. The bonds shall be issued from a reputable bonding company authorized to do business in the State of Iowa.
Liquidated Damages: Liquidated damages will be assessed the contractor in the amount of five hundred dollars ($500.00) per working day that the work remains uncompleted after the end of the contract period with due allowances for extensions due to conditions beyond the control of the contractor.
Withdrawal of Bids: No submitted bids may be withdrawn for a period of thirty (30) days from the scheduled closing time for the receipt of bids.
Payment: The Contractor will be paid monthly in an amount equal to ninety-five percent (95%) of the Work completed during the previous month according to the Engineer’s estimate. The final payment will be made not less than thirty (30) days after completion of the Work and acceptance by the School. No final payment will be due until the Contractor has certified that the materials, labor, and services have been paid for in accordance with the Project Manual.
Plans, Specifications, and Contract Documents: Complete digital project bidding documents are available at www.questcdn.com. You may download the digital plan documents at no charge by inputting Quest project #9466687 on the website’s project search page. Please contact QuestCDN.com at 952-233-1632 or info@questcdn.com for assistance in free membership registration, downloading, and working with this digital project information. An optional paper set of the proposal forms and specifications for individual use may be obtained from the office of the Engineer, Beck Engineering Inc., 2480 Berkshire Parkway, Suite B, Clive, Iowa 50325. A refundable deposit of $100.00 is required for the documents. Deposit will be returned if plans and project manual are returned in good condition within 14 days after award of the project.
Acceptance or Rejection of Bids: The right to accept or reject any or all bids and to waive informalities is reserved.
Time Frame: The work shall be completed as follows:
The contractor may begin work once contracts have been fully executed
All work within the football field (zone 1) shall be completed by April 25, 2025
Work within the D-Zones and outside the football field and track (zone 2), shall be completed by May 30, 2025
Polyurethane surfacing shall be completed by June 27, 2025
By virtue of statutory authority, preference will be given to products and provisions grown and coal produced within the State of Iowa
In accordance with Iowa statutes, a resident bidder shall be allowed a preference as against a nonresident bidder from a state or foreign country if that state or foreign country gives or requires any preference to bidders from that state or foreign country, including but not limited to any preference to bidders, the imposition of any type of labor force preference, or any other form of preferential treatment to bidders or laborers from that state or foreign country. The preference allowed shall be equal to the preference given or required by the state or foreign country in which the nonresident bidder is a resident. In the instance of a resident labor force preference, a nonresident bidder shall apply the same resident labor force preference to a public improvement in this state as would be required in the construction of a public improvement by the state or foreign country in which the nonresident bidder is a resident.
The award of the contract will be made to the lowest responsive, responsible bidder.
Columbus Community School District ATTEST:
By: /s/ Carol Zuniga . By: /s/ Dr. Michael Volk .
Board of Directors, President Superintendent
Addendum No. 1
Project: Columbus Community School District Football Field, Track, and Soccer Field
Improvements Project
Date of Addendum: 1/15/2025
Date of Bid Letting: 1/23/2025
To: All Prospective Bidders
From: Beck Engineering, Inc.